Exhibitor Service Kit

This is your official spaceNEXT 2026 Exhibitor Service Kit, which contains all the necessary information you need to plan for spaceNEXT 2026. Questions should be directed to our event planner, Dana Magnusson.

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spaceNEXT Exhibitor Reminders

Exhibit Hall Dates and Times

The Expo will be open to all SpaceNEXT attendees from Thursday, February 19, through Friday, February 20, from 8:30 AM to 6:00 PM. Expo load-in and setup will take place on Wednesday, February 18th, from 6:30 AM to 5:00 PM.   

As an exhibitor, don’t forget to:

  • Secure any needed meeting space (e.g., converted hotel suite in the Watermark Hotel) with Dana Magnusson.

  • Use your exhibit space to demonstrate your product and educate attendees

Connected DMV is Your Resource

Our staff is prepared to offer consultative advice on everything from booth design to product promotions to advertising and pre-show marketing. Consider us an extension of your planning team.  

Your main event contacts are:

Dana Magnusson
703-625-5103
danamagnusson@connecteddmv.org

Show Logistics, Meeting Space Requests, Food & Beverage, Hotel, Booth Locations & Questions

Sarah Westerhouse
703-593-1875
sarahwesterhouse@connecteddmv.org

Sponsorship, Chief Marketing & Communications Officer  

Included in your booth

The following items are included in your spaceNEXT exhibit space:

  • 6-foot table with two chairs  

  • Basic Power  

  • Basic Wifi  

  • Stanchions to divide the sides of booths  

  • Booths are 10 ft wide and 8 ft deep. For all booths on the floor that do not back to a window, there is a 10-foot height limit. 

Additional Exhibitor Information

  • 43":  $200.00/day 

    50":  $250.00/day 

    60":  $375.00/day 

    70":  $550.00/day 

    Presentation Laptop: $150.00/day 

    Prices include:

    • Rolling stand

    • 25’ power cord

    • Power strip

    • 25’ HDMI cord

    • Delivery, set-up, strike, and removal

  • Exhibitor booths on the Main Floor are not carpeted. Exhibitors will be permitted to install carpet with approval.

  • Please contact: danamagnusson@connecteddmv.org 

  • Ensure your carrier is aware of the company name and booth number when making shipping arrangements for your exhibit at the show's close.  

  • For any on-site questions, please contact Dana Magnusson at (703) 625-5103.

  • All exhibitor materials must be removed from the exhibit facility by 7PM on Friday, February 20th. To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check in by 7 PM on  February 20, 2026.   

  • Capital One Hall does not have storage space for crates, pallets, or large shipments. Any materials to be sent to Capital One Hall, if pre-arranged with Capital One Hall. Capital One Hall can accept items three business days in advance from the start of the program. A handling and storage fee based on the weight of the box/item (plus all applicable taxes) will be assessed. The mandatory handling and storage fee is paid in its entirety to employees providing the handling services. A four-hour minimum charge for Labor will be charged at $75.00 per hour to move the packages to desired location, final labor charges will be totaled at the end of the event and billed to the Master Account. For items that need to be shipped out after the program, advance notice must be given in writing to your Sales Manager. All items must be packaged properly with the shipping label attached by vendor/client. Client must schedule the Pickup for UPS/FedEx the following day after the program ends. Capital One Hall will not be responsible for any loss or damage to materials sent to Capital One Hall prior to the first day of the event.  

    PLEASE INCLUDE THE FOLLOWING ON ALL PACKAGES:  

    Capital One Hall
    7750 Capital One Tower Drive
    Tysons, VA 22102
    Attn: South Loading Dock (Note: It is important to add South; if not, they will refuse the package) 

    Hold for: SpaceNEXT   

    Company Name:  

    Client Name:

    Date of Arrival:   

    Box # of #

    HANDLING AND STORAGE FEES:

    • 0 – 5 lbs. = $5.00 each   

    • 5.1 – 15 lbs. = $10.00 each   

    • 15.1 – 25 lbs. = $15.00 each   

    • 25.1 – 50 lbs. = $25.00 each   

    • Over 50 lbs. = $35.00 each   

    • Pallets (unloaded) = $100.00 each

    Once items have been shipped, please email a tracking number to: Madison Chiarini (mchiarini@capitalonehall.com) and Dana Magnusson (danamagnusson@connecteddmv.org).

    Please include the following information in that email with the tracking number:

    • Company name

    • Client name

    • Booth number

    • Total number of boxes

     

  • The Watermark  

    • Located in Capital One Center  

    • Address: 1825 Capital One Dr. S, Tysons, VA 22102  

    • Phone: (703) 707-0478

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